The best debt collection software for small businesses are Paidnice, Chaser, InvoiceSherpa, ezyCollect and Gaviti. These help you collect your own overdue invoices, with automated reminders, escalation and payment, rather than software for collection agencies chasing third-party debt.
Paidnice is the best fit for most small businesses on Xero or QuickBooks: it automates reminders and adds real enforcement (automatic late fees and interest) on transparent pricing from $69 a month, and it won the 2025 Xero Global Small Business App of the Year. Chaser offers polished multi-channel chasing, InvoiceSherpa is the budget option from $49 a month, ezyCollect suits larger B2B ledgers with credit risk, and Gaviti is the AI-driven pick for teams scaling up. Pick by your accounting system, budget, and how much you are chasing.
This guide is for businesses collecting their own overdue invoices. It is not about agency platforms (such as Katabat, Quantrax or Collect!) used by collection agencies to chase third-party debt. If you run an agency, see our guide for debt collection agencies.
How we ranked them
We scored each tool on what actually matters for this category, drew on verified reviews from G2, Capterra and Trustpilot, and used each vendor's public pricing as of June 9, 2026. We do not take payment for placement, and we only put a tool at the top where the evidence supports it.
The best debt collection tools
Paidnice: All-in-one AR automation with real enforcement
Paidnice is an all-in-one accounts receivable platform for Xero and QuickBooks. It goes beyond reminders to enforce payment terms with automatic late fees, interest, statements and escalations, and now adds a shared inbox for email and SMS plus AI that drafts and queues next actions from customer replies for a human to approve. It is also a standout for multi-entity businesses: you can share one plan's invoice volume across all your Xero and QuickBooks entities, which is a major saving for company groups that would otherwise pay per entity. Won the 2025 Xero Global Small Business App of the Year.
Strengths
- Plans start at $69 a month with unlimited users and scale with invoice volume
- Real enforcement: automatic late fees, interest and escalations, not just reminders
- Shared inbox for email and SMS, with AI that queues human-approved actions
- Excellent for multi-entity groups: share one plan's invoice volume across all entities, a major saving
- Handles Xero parent and child account relationships
Watch-outs
- Best suited to Xero and QuickBooks rather than larger ERPs
- Most powerful when you configure enforcement rules to your terms
| Plan | Monthly price | Includes |
|---|---|---|
| Starter and up | from $69/mo | Unlimited users, late fees, interest, statements, escalations and a shared inbox; plans scale up based on monthly invoice volume |
Chaser: Reminder-led credit control with UK credit reporting
Chaser is a long-standing credit-control tool. Its reminder sequences are capable, but automated chasing is now a default feature in most AR tools, so it is no longer the differentiator. Where Chaser genuinely stands out is UK credit reporting: it links to Companies House data to score how likely a customer is to become insolvent in the next 12 months and alerts you when risk changes.
Strengths
- UK credit checks with a Companies House-linked insolvency risk score
- Debtor monitoring and risk alerts
- Native integrations across Xero, QuickBooks and Sage
- Optional managed-service add-on (Care) for done-for-you collections
Watch-outs
- Chasing is no longer a differentiator; most tools now do it
- No built-in automatic late fees or interest
- Paid plans start high at $259 a month
- Notes can be added to individual invoices but not to a customer as a whole
- Very few Trustpilot reviews, so Trustpilot is not a meaningful quality signal
| Plan | Monthly price | Includes |
|---|---|---|
| Compact | $259/mo | Total annual revenue under $5M. 4 users, 30 follow-up templates, 4 automated workflows |
| Core | $779/mo | Under $13M. Unlimited users, unlimited templates and workflows, multi-entity |
| Complete | $1,169/mo | Under $120M. Adds dedicated account manager, priority support, assisted onboarding, receivables forecast |
| Custom | Quote | For revenue above the Complete tier |
| Care | from $447/mo | Managed add-on alongside your Chaser software: payment follow-ups, phone calls, inbox management, AI-driven optimisations |
InvoiceSherpa: Affordable automated reminders and recurring collection
InvoiceSherpa is a budget-friendly automated reminder and recurring-collection tool for small businesses, with card and ACH payment from reminder emails. It is one of the cheapest published options, though its independent review base is thin, so judge it on a trial.
Strengths
- Low published entry price from $49 a month
- Connects to QuickBooks, Xero and FreshBooks
- Card and ACH payment straight from reminders
- Simple to set up
Watch-outs
- No meaningful AI or credit control
- Thin independent review presence
- Higher tiers feel pricey for very small budgets
- Lighter on enforcement than fuller tools
InvoiceSherpa has a thin independent review footprint, so we suggest judging it on a free trial rather than on ratings.
| Plan | Monthly price | Includes |
|---|---|---|
| Standard | from $49/mo | Automated reminders and recurring collection |
ezyCollect: AR automation with credit risk, part of Sidetrade
ezyCollect, now part of Sidetrade, pairs automated collections with live credit intelligence, a fit for trade businesses where a creditworthy customer can quietly drift into trouble. Pricing is tiered by the number of active debtors and carries a setup fee, and some channels such as SMS sit in higher tiers.
Strengths
- Built-in credit risk screening via illion
- Strong fit for wholesale, distribution and trade
- Automated reminders, escalation and a payment portal
- Well rated on Capterra (4.9)
Watch-outs
- Pricier, with a setup fee from $900
- Priced by active debtors, not a simple monthly fee
- SMS and some channels sit in higher tiers
- Demand letters and debt collection cost extra via third parties
| Plan | Monthly price | Includes |
|---|---|---|
| EzyStart | $275/mo | Up to 200 debtors, 3 users, 1 workflow |
| EzyGrow | $950/mo | Up to 500 debtors, 5 users, 3 workflows |
| EzyScale | $2,350/mo | Up to 1,500 debtors, 10 users, 5 workflows |
| EzyUltimate | Custom | Up to 3,000 debtors, 20 users, 10 workflows |
Gaviti: AI-driven invoice-to-cash for larger AR teams
Gaviti is an AI-driven invoice-to-cash platform for larger AR teams, covering collections automation, cash application, disputes, credit and a customer portal. It is one of the better-reviewed AI options, but it is aimed at mid-market and enterprise rather than small business.
Strengths
- Genuine AI assistant and predictive collections
- Strong visibility and structured workflows
- Large, solid review base (G2 4.5 from ~169)
- Deep ERP and Salesforce integrations
Watch-outs
- Quote-only pricing
- Aimed at mid-market and enterprise, not small business
- Occasional slowness reported at peak usage
- Heavier than an SMB on Xero or QuickBooks needs
Pricing: Quote-based.
At a glance
| Criteria | Paidnice | Chaser | InvoiceSherpa | ezyCollect | Gaviti |
|---|---|---|---|---|---|
| Best for | Xero and QuickBooks businesses, including multi-entity groups, that want chasing plus enforcement in one tool | UK teams that want credit risk and insolvency monitoring alongside collections | Cost-sensitive small businesses on QuickBooks, Xero or FreshBooks | Wholesale, distribution and trade businesses that want collections plus credit risk | Mid-to-large B2B finance teams managing thousands of customers |
| Invoice chasing & reminders | Advanced reminders including gentle human-touch flows, SMS and quote reminders | Reminder sequences and a chasing inbox, now a standard feature across most tools | Automated reminder sequences | Automated reminders and escalation across email, with SMS in higher tiers | Automated, segmented collection workflows |
| Approach to AI | AI voice-call agent for overdue follow-up, plus a shared inbox where AI suggests and queues actions from customer replies for human approval | Mostly rule-based automation; AI-assisted message suggestions, with intelligence concentrated in credit-risk scoring rather than collections | No meaningful AI; rules-based reminders | Automation-led with predictive payment insight via the Sidetrade group rather than a standalone AI agent | Strong, genuine AI: an AI assistant, predictive collections and automated cash application |
| Enforcement (late fees & interest) | Automatic late fees, compounding interest, statements and escalations | Limited; no built-in automatic late fees or interest | Automated reminders and recurring payment collection | Collections and escalation; debt-collection demand letters via third parties | Collections automation, disputes and escalation |
| Credit control & risk | Customer payment-behaviour and risk scoring | Standout: UK credit checks and a Companies House-linked score estimating insolvency risk over 12 months, with monitoring alerts | None | Live credit intelligence (via illion) to screen customers before extending terms | Credit management module |
| Payments & collection | Pay-now links and branded portal; shared inbox for email and SMS | Payment portal and pay-now links | Card and ACH collected from reminder emails | SimplyPaid payment portal | Customer payment portal |
| Integrations | Xero and QuickBooks, including Xero parent and child relationships and multi-entity groups | Native Xero, QuickBooks, Sage and others | QuickBooks Online, Xero, FreshBooks and Sage Intacct | Xero, MYOB, QuickBooks | NetSuite, Salesforce, QuickBooks and major ERPs |
| Reviews & ratings | Capterra 4.9, Xero App Store 5.0 | Capterra 4.9 (~45); few Trustpilot reviews so that score is not a reliable signal | Thin independent review base (around two dozen reviews across sites) | Capterra 4.9 (~12) | Capterra 4.5 (~82), G2 4.5 (~169) |
| Pricing (from) | from $69/mo, unlimited users | $259/mo (Compact) | from $49/mo | $275/mo (EzyStart) | Quote-based |
Approach to AI
AI is moving fast in accounts receivable. Here is how each tool actually uses it inside the product today, not just in marketing.
Paidnice
AI voice-call agent for overdue follow-up, plus a shared inbox where AI suggests and queues actions from customer replies for human approval
Chaser
Mostly rule-based automation; AI-assisted message suggestions, with intelligence concentrated in credit-risk scoring rather than collections
InvoiceSherpa
No meaningful AI; rules-based reminders
ezyCollect
Automation-led with predictive payment insight via the Sidetrade group rather than a standalone AI agent
Gaviti
Strong, genuine AI: an AI assistant, predictive collections and automated cash application
Pricing compared
All prices are monthly and current as of June 9, 2026. Always confirm the latest with each vendor.
| Tool | Starting price | Billing model |
|---|---|---|
| Paidnice | from $69/mo, unlimited users | Unlimited users; scales by invoice volume |
| Chaser | $259/mo (Compact) | Published monthly |
| InvoiceSherpa | from $49/mo | Published monthly |
| ezyCollect | $275/mo (EzyStart) | Published monthly |
| Gaviti | Quote-based | Quote-based |
Paidnice pricing in detail
| Plan | Monthly price | Includes |
|---|---|---|
| Starter and up | from $69/mo | Unlimited users, late fees, interest, statements, escalations and a shared inbox; plans scale up based on monthly invoice volume |
Chaser pricing in detail
| Plan | Monthly price | Includes |
|---|---|---|
| Compact | $259/mo | Total annual revenue under $5M. 4 users, 30 follow-up templates, 4 automated workflows |
| Core | $779/mo | Under $13M. Unlimited users, unlimited templates and workflows, multi-entity |
| Complete | $1,169/mo | Under $120M. Adds dedicated account manager, priority support, assisted onboarding, receivables forecast |
| Custom | Quote | For revenue above the Complete tier |
| Care | from $447/mo | Managed add-on alongside your Chaser software: payment follow-ups, phone calls, inbox management, AI-driven optimisations |
InvoiceSherpa pricing in detail
| Plan | Monthly price | Includes |
|---|---|---|
| Standard | from $49/mo | Automated reminders and recurring collection |
ezyCollect pricing in detail
| Plan | Monthly price | Includes |
|---|---|---|
| EzyStart | $275/mo | Up to 200 debtors, 3 users, 1 workflow |
| EzyGrow | $950/mo | Up to 500 debtors, 5 users, 3 workflows |
| EzyScale | $2,350/mo | Up to 1,500 debtors, 10 users, 5 workflows |
| EzyUltimate | Custom | Up to 3,000 debtors, 20 users, 10 workflows |
Which should you choose?
For most small businesses on Xero or QuickBooks, Paidnice is the best debt collection software: it automates chasing and adds real enforcement at a transparent $69 a month. Choose Chaser for polished multi-channel chasing, InvoiceSherpa if budget is the priority, ezyCollect for a larger B2B ledger with credit risk, and Gaviti if you are scaling into a mid-market AR team. If you run a collection agency rather than collecting your own invoices, you need agency software instead.
Frequently asked questions
What is the best debt collection software for small business?
For most small businesses on Xero or QuickBooks, Paidnice is the best, pairing automated chasing with real enforcement on transparent pricing from $69 a month. Chaser is a polished multi-channel alternative, InvoiceSherpa is the cheapest at $49 a month, and ezyCollect and Gaviti suit businesses scaling up.
Is this software for collecting my own invoices or for a collection agency?
These tools are for businesses collecting their own overdue invoices (first-party or self-collection). They are not agency platforms for chasing third-party debt, such as Katabat, Quantrax or Collect!. If you run a collection agency, see our <a href="/reviews/best-accounts-receivable-software-debt-collection-agencies/">guide for debt collection agencies</a> instead.
How much does debt collection software cost for a small business?
InvoiceSherpa starts at $49 a month and Paidnice at $69 a month with unlimited users. Chaser starts at $259 a month, ezyCollect at $275 a month, and Gaviti is quote-based. All figures are monthly; confirm the latest with each vendor.
Can debt collection software charge late fees automatically?
Paidnice is built around enforcement: it applies automatic late fees and compounding interest on overdue invoices, routed by customer group. Most reminder-led tools chase but do not charge for late payment, so check this if enforcement matters to you.
Does it integrate with Xero and QuickBooks?
Paidnice, Chaser and InvoiceSherpa connect to Xero and QuickBooks; ezyCollect adds MYOB; Gaviti leans to NetSuite, Salesforce and larger ERPs. Confirm your specific ledger is supported before committing.
Last updated June 9, 2026. Independent comparison; pricing and ratings from public sources and subject to change.