The best Xero statement add-on depends on one question: do you want statements alone, or statements that actually collect? If you only want the monthly statement automated, Statey is the cheapest clean option, from $10 a month. If you want the statement to be the start of getting paid, with reminders, late fees and escalation behind it, Paidnice and Chaser are the strongest native Xero choices. Xero's own statements cover the basics for free if you are happy to send them yourself.
It is worth being clear about what a statement is for. A statement is a prompt to pay: a summary of everything a customer owes, sent to nudge them. Statey sends that prompt reliably. What it does not do, by design, is anything once the prompt is ignored. After years of running accounts receivable for Xero businesses, the lesson is that the statement is the easy part. The follow-up, when the statement does not work, is the part that actually lowers your overdue balance, and it is the part Statey leaves to you. The best statement add-on is the one that does both.
This guide explains what Statey does, why teams look past it, and ranks the main Xero statement add-ons on what they add beyond the statement, who they suit, and price. Checked June 2026.
The short version
For most small and mid-sized Xero teams, Paidnice is the best value: it pairs scheduled statements with the automatic reminders and late fees that turn a statement into payment, all native to Xero. Chaser is the most complete option for larger finance teams that want statements inside a full credit-control workflow. If you want statements only, Statey does that one job well and cheaply, and Xero's built-in statements are the free baseline if you do not mind sending them by hand.
The ranked shortlist:
- Paidnice: best value, statements plus reminders and automatic late fees, native to Xero.
- Chaser: statements plus full chasing and credit reporting, for larger finance teams.
- Statey: statements only, the cheapest way to automate just the statement.
- Upflow and Kolleno: statements inside a broader AR platform, for scaling teams.
- Xero's built-in statements: free, manual, fine for a short list.
A statement that just informs
- Lists what the customer owes
- Goes out on a schedule
- Looks tidy and on brand
- Stops there
- Nothing happens if it is ignored
A statement that collects
- Lists what the customer owes
- Is followed by escalating reminders
- Applies a late fee automatically
- Can go by email, SMS or post
- Clears from the list once paid
The difference between a statement tool and a credit control tool is what happens after the statement is sent.
What Statey does
Statey is a Xero add-on with one focus: it sends your customer statements automatically on a schedule, with age analysis included, and lets you exclude accounts you do not want to email. It does that one job well, and it is cheap. Pricing runs from $10 a month on the Starter tier, with the watermark removed on the $25 Standard tier and sending from your own domain on the $50 Pro tier. It holds a 4.6 average on the Xero App Store.
If a tidy, automated monthly statement is genuinely all you need, Statey is a good, low-cost answer, and there is no shame in stopping there. The reason people look for an alternative is almost always the same: they want the statement to do something. Statey does not chase, escalate, apply a late fee, or flag a problem account to you. When the statement does not land, nothing else happens.
Why teams look past Statey
You want chasing, not just a statement
A statement tells a customer what they owe. It does not follow up. Most overdue invoices need a sequence (a reminder, a firmer reminder, then a real consequence) and a statement on its own provides none of that. Teams move on when they realise the statement is going out faithfully every month and the overdue balance is not moving.
You want to control who gets what
Beyond a simple "do not send" flag, teams want to treat customers differently: send statements only to overdue accounts, give VIPs a softer touch, put slow payers on a firmer track. That is segmentation, and it is a credit control feature rather than a statement feature.
You want late fees on overdue balances
The single thing that changes a slow payer's behaviour is a consequence. A statement does not carry one. If you want to recover the late fees and UK statutory interest you are owed, you need a tool that raises them, which a statements-only add-on cannot.
You want a price that holds as you grow
Tools that price per invoice or per statement get more expensive as your billing grows. If you invoice weekly or run high volumes, a flat or volume-banded price is usually cheaper over a year than a per-item one.
What to look for
A statement add-on that earns its place does five things:
- Sends statements on a schedule, from your own domain, with age analysis included.
- Follows up automatically with escalating reminders when the statement is ignored.
- Applies late fees and statutory interest on overdue balances.
- Controls recipients, so different customers get different treatment.
- Stays in sync with Xero, so a paid invoice drops off without you touching it.
What a statement should kick off, and the point where a statements-only tool stops.
The add-ons compared
| Tool | Best for | Beyond statements? | Control recipients | Posted statements | Native Xero | From |
|---|---|---|---|---|---|---|
| Paidnice | Small and mid-sized Xero teams | Yes, reminders and auto late fees | Yes, customer groups | Yes, via post providers | Yes | $69/mo |
| Chaser | Larger finance teams | Yes, full chasing | Yes, manual enrol | Yes | Yes | £199/mo |
| Statey | Statements only | No, statements only | "Do not send" option | No, email only | Yes | $10/mo |
| Upflow / Kolleno | Scaling and mid-market teams | Yes, AR platform | Yes | Portal download | Yes | ~$440/mo (Upflow) |
| Xero statements | A short list, done by hand | No | Manual selection | Print yourself | Built in | Free |
Statey pricing is from its own site in USD per Xero organisation, June 2026. Other prices and review scores were checked in June 2026 from the Xero App Store and vendor sites, and change over time.
Paidnice
Best valueBest for: small and mid-sized Xero and QuickBooks teams that want statements that actually collect.
Paidnice sends scheduled customer statements (outstanding, overdue or activity) and, unusually, can send them as posted letters as well as email, routing print through a mail provider for customers who do not pay attention to email. The difference from a statements-only tool is what sits behind the statement: escalating reminders, customer groups so different accounts get different treatment, and automatic late fees and UK statutory interest. The statement becomes the first step in a sequence, not the only step.
Paidnice is native to Xero, holds a 5.0 average across 81 Xero App Store reviews, and won the 2025 Xero Global Small Business App of the Year. Every Pro plan has unlimited users with no per-seat fee.
Review score from the Xero App Store, June 2026. DSO figure is an average across Paidnice customers.
Where it fits
The best value for a Xero SMB that wants statements to lead somewhere. If you genuinely only want a statement and nothing else, this is more than you need, and Statey or Xero's own statements will be simpler. The entry Essentials plan caps at 150 invoices and two users, so a busy ledger will want Pro.
Chaser
Most establishedBest for: larger finance teams that want statements as part of a full chasing and credit-control workflow.
Chaser sends monthly statements as a distinct feature, separate from its invoice reminders, so a customer can get a full statement of everything outstanding as well as per-invoice chasing. Around it sits the most mature collections workflow in this list: escalating reminder sequences, assignable tasks, user roles, SMS and posted letters, and Companies House credit monitoring. It has been a native Xero app since 2015 and holds a 4.98 average across 374 Xero App Store reviews.
Where it fits
The strongest pick for a finance team that wants statements and a complete credit-control process in one tool. The trade-off is price: the entry Compact plan starts at £199 a month and is capped to businesses under £4 million in revenue, so it is more than a micro business sending the odd statement needs.
Statey
Best for statements onlyBest for: a business that wants only the monthly statement automated, at the lowest price.
Statey is the most focused tool here, and that is the point. It automates scheduled statements with age analysis, lets you skip accounts with a "do not send" option, and starts at $10 a month. Move up a tier to remove the watermark ($25) or to send from your own domain ($50). If your customers pay reliably and you just want to stop generating statements by hand, it is a clean, cheap fix.
Where it fits
Genuinely the right call if all you need is the statement. The limit is in the name of what it is not: there is no chasing, no escalation, no late fees and no email beyond the statement itself. The day you want the statement to be followed by something, you have outgrown it.
Upflow and Kolleno
Best for: scaling and mid-market teams that want statements inside a wider AR platform.
Both Upflow and Kolleno are native Xero AR platforms that let customers download statements from a portal, alongside reminders, dashboards and collaborative workflows. Upflow is analytics-led; Kolleno leans on AI to time and route each chase. They handle statements as one feature among many, and they are aimed at larger, data-led teams: Upflow starts around $440 a month and Kolleno prices on request.
Where it fits
A fit if you want a full receivables platform and statements are a small part of the brief. For a business whose main goal is "automate the statement", they are far more than the job needs.
Xero's built-in statements
Best for: a short list of customers, sent by hand.
Xero can produce outstanding and activity statements and email them to customers without any add-on. For a handful of accounts once a month, that is free and perfectly serviceable.
Where it fits
The catch is that it is manual: Xero does not send statements automatically on a schedule, so someone has to remember to generate and send them, and there is no chasing behind them. The moment statements become a monthly chore, an add-on that schedules them pays for itself.
How to choose
If you want statements that collect, on a budget
Choose Paidnice, the best fit for most small and mid-sized Xero teams. You get scheduled statements by email or post, plus the reminders and automatic late fees that turn a statement into payment, on flat pricing with unlimited users.
If you want the deepest finance-team workflow
Choose Chaser, when you have a finance team that will use the roles, reporting and credit monitoring, and the budget for it. Upflow and Kolleno suit larger teams that want analytics or AI on top.
If you only want statements
Use Statey for the cheapest automated statement, or Xero's built-in statements if you are happy to send a short list by hand. Neither will chase, and that is fine if your customers pay on time.
Frequently asked questions
What does Statey do?
Statey is a Xero add-on that sends customer statements automatically on a schedule, with age analysis, and lets you exclude accounts with a "do not send" option. It automates statements but does not chase invoices, apply late fees or escalate.
What is the difference between a statement tool and a credit control tool?
A statement tool sends customers a summary of what they owe. A credit control tool sends that summary and then works to reduce the overdue balance, with escalating reminders, late fees and a way to flag problem accounts. Statey is the first kind; Chaser and Paidnice are the second.
Can I send Xero statements only to overdue customers?
Yes, with the right tool. Statey lets you skip accounts you do not want to email, and credit control tools like Paidnice let you target statements at customers with an overdue balance using customer groups, so accounts that are up to date are left alone.
Does Xero send customer statements on its own?
Xero can produce and email outstanding and activity statements, but not on an automatic schedule. You generate and send them yourself, which is why businesses add a tool to automate the timing.
Which Xero statement tool is cheapest for high invoice volume?
Tools that price per invoice or per statement get more expensive as volume grows. A flat or volume-banded price is usually cheaper over a year for a business that invoices weekly or in high volumes, so check whether the price moves with your billing before you commit.
Can a statement tool charge late fees?
A statements-only tool like Statey cannot. To apply late fees or UK statutory interest on overdue balances you need a credit control tool that raises them; of the native Xero options here, Paidnice does this automatically.
The bottom line
Statey is a good statement sender, and if the monthly statement is genuinely all you want, it is the cheapest clean way to automate it. Xero's own statements will do it for free if you do not mind the manual send.
But most teams looking for a Statey alternative are really looking for the statement to lead somewhere. For most small and mid-sized Xero teams, Paidnice is the best value, because it puts reminders and automatic late fees behind the statement so the overdue balance actually comes down. For a larger finance team, Chaser pairs statements with the deepest chasing workflow. A statement is a prompt to pay. Pick the tool that does something when the prompt is ignored.
Sources and further reading
- Xero App Store: Statey (rating and statement features)
- Xero App Store: Chaser (statements and chasing)
- Xero App Store: Paidnice (rating and features)
- Xero Central: send a customer a statement
Statey pricing is taken from its own website (USD, per organisation) in June 2026; other prices and review scores were checked in June 2026 and may change. This article is published by Accounting.Events, powered by Paidnice.
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